Private school management program
Private schools have become one of the most important projects that benefit the state, and due to the excellent educational services they provide, they need a strong administration and a tight administrative organization for each element within the school, such as students, teachers, staff, administrators, student accounts, school accounts, stores and other very important departments to reach an excellent educational process.
Therefore, it was necessary to find a good solution to better manage and run the school and provide a better level of education. Now with the Edu Step Up International and Private Schools Management Program, it has become possible to better manage your school for all school departments. It is an integrated administrative system to manage the following departments:
- Students Affairs
- Student accounts
- General accounts
- Personnel Affairs
- the library
- Medical clinic
In addition to the LMS distance education system:
It is a website for the school that works on continuous communication between the student, the teacher and the guardian to facilitate the educational process for them and a mobile application that they can use.
Managing Student Affairs requires great effort due to the multiplicity of tasks required of the Student Affairs Officer to perform. Among these tasks in running a private school:
- Supervising the admission of new students and those who have transferred from the school.
- Ensuring that students fulfill the school entry requirements.
- Follow up on students' absences, attendance and delays.
- Deliver warnings to students who have dropped out or who have exceeded the period in which they are allowed to be absent.
- Organizing and managing records and files for students.
- Preparing the exams schedule with the teachers and informing the students about them.
- Providing the school director with periodic statistics on students, such as their numbers, health and social status.
- Parents hand over the files of their children after the end of their studies at the school.
How Edu Step Up School Management Program helps in managing and organizing student affairs
The program does the following:
- Add students
- Adding study languages
- Adding the educational stages
- Add classes
- Add parents and their data
- Add all student attachments
- Recording students’ regular and sick leave and absences
- Extracting a transfer request
- Extracting a transfer request
- There is a special section for all student extracts
- Having all the reports you need to follow up on your work as a student affairs officer, such as a report (41 newcomers - health insurance - detection 12 - age the first of October) in addition to the possibility of printing these reports from the program.
The personnel affairs department at the private school is considered one of the most important departments. Among the tasks required of the assistant personnel affairs in the school are the following tasks:
1- Create a file for each employee containing all his data and his annual report
2- Follow-up of employees who have exceeded vacation days, especially the casual and those who have left work
3- Follow up the absences and attendance of the departure of employees
4- Managing all files and records related to personnel affairs tasks, such as:
• Leaves file 68 in which the employee's leaves (casual - sick - ordinary) are recorded.
• Attendance and departure book
• Movement and itinerary book
• Record the incoming and outgoing of the post
• Record statistical information
• Record 6 messages
An example of important personnel files is the following:
• Personnel files (each employee has a special file).
• Exit permit file
• File incoming bulletins and regulations
• internal help file
• Study material instructions and instructions file
5- Follow up the work related to salaries, including:
• Follow up on payroll.
• Editing payroll and submitting it to the Education Department.
• Implementing promotions, penalties and social cases in a timely manner.
• Extracting periodic bonuses from decisions for all eligible students in the school and adjusting their salaries according to their promotions.
How Edu Step Up School Management Program helps in managing personnel affairs
- Managing employee settings (name - salary - number of working days - attendance and absence - absence)
- Recording the daily attendance and departure
- Managing rewards and discounts
- Payroll monitoring and management
- Leave management
- Official holidays
- Delay settings
- Employee withdrawals
- Adding employees and all their data
It is considered one of the very important and very sensitive departments, because it includes tasks related to the expenses and revenues of each activity in the school. The accountant in the private school is considered one of the most prominent assistants to the school administration for his ability to deal with all financial transactions inside the school, whether revenues or expenses, and also provides financial information to the school director to help him in making the decision Among the financial and administrative tasks that he performs are the following:
- Setting budgets for all school activities.
- Proof of the financial currencies collected from students as school expenses on a daily basis.
- Balance of school expenses in a special register.
- Making a daily inventory of the treasury at the end of each working day and a monthly inventory of the financial records.
- Create a budget for maintenance.
How Edu Step Up School Management Program helps in managing the public accounts of private schools:
- Setting the entire chart of accounts settings
- Add storage
- Add banks
- Manage warrants of arrest
- Cost center management
- Administration of exchange permits
- Manage account statements
In addition to the availability of some important reports such as:
- Cost center reports
- Movement reports
- Trial balance report
- Profit and loss statements
- Opening balance
Since the main goal of establishing private schools is to develop education and make it more useful for students, the use of technology in its management is the ideal solution for better school management.