Advantages and Disadvantages of School ERP
This year, after months of reluctance, new challenges, and lots of online learning, 2022 has seen schools successfully adopted online schooling and technological interventions. This was mostly due to the use of School ERP software, A school ERP software is a comprehensive school management solution. This software helps to automate all school processes, such as attendance management, new admission, school transport, timetable creation and lots more from one place. While school ERP software was growing in popularity these past few years, the industry gained a significant boost in the past year, If you are considering the decision to adopt School ERP for your organization - here are the A to Z advantages and disadvantages of using School ERP.
Schools are considered large-sized institutions that include several important departments such as (student affairs - personnel affairs - student accounts - public accounts - control - stores - library - buses - medical clinic), Therefore, it needs the school ERP system, which is a comprehensive administrative system that helps manage operations within the school Such as managing absence, registering new students, managing school buses, setting the study schedule, and many other operations, all from one place.
While the popularity and popularity of these programs were increasing in the past few years, and as a result, these systems gained popularity and a great boost in the last year as a result of discussion of the importance and necessity of using them during major conferences on education and the development of education.
So first let's get to know the concept or definition of School ERP
The term ERP is known as an acronym for Enterprise Resource Planning, which are programs for managing educational institutions and managing their daily operations, including warehouse management and following up on clients represented by parents, and follow-up of profits represented in student accounts and other operations useful to educational institutions, which they provide for follow-up to students, teachers and employees, in addition to managing the school’s financial and budgetary operations and helps in simplifying the operations within the school and making it more efficient.
The goal of the school ERP system
The goal of using this system is to meet and achieve the goals of educational institutions, which is the comprehensive management of all school departments according to the latest educational technology standards, including:
- Managing the electronic registration of students and the registration of those accepted by them
- Managing student affairs, including absences and vacations
- Managing student accounts of debits, discounts and expenses
- Managing the school's general accounts
- Managing the affairs of employees and all their segments
- control management
- Management of the library and medical clinic
- Store Management
- bus management
So, what are the advantages of School ERP system?
1- Absence management:
Managing absence in the traditional way and recording it in paper books that are prone to loss and damage at any time is a waste of time and effort and affects the statistics and the final result of evaluating teachers, staff and students.
2- Communication with parents:
Continuous communication with parents helps improve students’ behavior. This system helps bridge the gap between teachers and students because it enables the school to link with technological tools for communication and correspondence such as e-mail and SMS messages to ensure that parents are aware of the events that take place inside the school.
3- Student data management:
Managing internal data for students starts from managing students’ data before registering at school to their data upon graduation from high school, and this data is such as students’ absences, health data, financial grants or discounts, debts, and what includes all their account data.
4- Administration of the examination system:
Through this system, it is possible to take an online exam or monthly exams, regardless of whether it is conducted in the classroom or outside. The student can solve the exam from anywhere and through any device, whether a laptop, tablet, or other devices, in addition to tallying the grades and sending them directly to the student.
Disadvantages of School ERP
1- Inadequate infrastructure of the educational institution:
The educational enterprise resource planning system depends on the presence of internet and electricity, and in the absence of them, the use of paper books is the ideal solution to continue the administrative work; These are the elements that you should keep in mind before investing in an ERP system.
The school ERP system is very expensive and some schools are unable to provide this cost.
3- Add data slowly:
At the beginning of using the School Resource Planning (ERP) system, you need to enter a large amount of data, so it takes time to enter it correctly into the system.
What is Edu Step Up School Resources Planning System
Edu Step Up It is a comprehensive system for the management of all school departments. The system includes several lists as:
The main interface of the program
- Administrative area
- Students Affairs
- Student accounts
- General accounts
- Personnel Affairs
- The library
- Medical clinic
In addition to the Learning management system (LMS) for ease of communication between the student, teacher and guardian, and the system also provides the school with a Mobile application.
Therefore, you should take care of using the school resource planning system and preparing the infrastructure for its use, as we explained to you in this article, You can order a trial version of the Edu Step Up School Management System.